What can form ID5 be used for?
Land Registry form ID5, together with Part A of an ID1/2 (the part completed by the person whose ID is being verified) is used to satisfy the requirement to verify the identity of any party to a transaction who is not represented by a conveyancer that is being registered at HM Land Registry. Registration cannot generally be completed without an ID1 (for individuals) or an ID2 (for companies) including either part B or an ID5 if any of the parties are not represented.
What is the difference between ID5 and ID1/2?
Forms ID5 and ID1 (or ID2 for companies) complement each other. Forms ID1 and ID2 have 3 parts – Part A, completed by the person being verified, Part B, completed by the verifier where the meeting takes place in person and Part C, which is currently optional and again completed by the verifier during a face to face meeting.
ID5 replaces part B of the ID1 or ID2 where the meeting takes place remotely, over video call. There is no remote equivalent of Part C which, as we say is optional.
Who can complete form ID5?
All conveyancers can complete an ID5, but not everyone who does conveyancing work for a living satisfies the definition of a “conveyancer”. Section 18 of the Legal Services Act 2007 defines an “authorised person” as someone entitled to carry out “reserved legal activity” in their own right, i.e. a solicitor, barrister, licensed conveyancer or CILEx conveyancing practitioner. It is only these individuals that are considered “conveyancers” according to HM Land Registry.
In addition however HMLR have agreed with the Chartered Institute of Legal Executives (CILEx) that all Fellows (i.e. those entitled to use the title FCILEx) can complete an ID5 (or indeed parts B and C of an ID1 or ID2). Paralegals, which is to say non-qualified staff employed by a law firm, cannot.
Can an ID5 be used for individuals based overseas?
Yes, so long as they have a passport (it does not need to be a British passport). Alternative forms of non-UK ID may or may not be valid and need to be completed on a case by case basis. Whenever a conveyancer/FCILEx verified a person’s ID they must be able to communicate with that person directly (not via an interpreter) in a common language.
What if I don’t have any ID documents?
Some form of identity documents must be inspected by the verifier before they can sign an ID5 and details of the documents inspected must be entered on the form. If the person does not have primary ID (passport, driver’s license, national ID card) then then a combination of bank statements, credit card statements, mortgage statements, utility bills or council tax bills may be used. There must be a least two (no more than one of each type) and they must be no more than 3 months’ old, with the exception of a council bill which must be for the then current year.
The documents must be originals (received in the post, not electronically). If the individual does not have any of these documents then the verifier cannot proceed with the ID5.
Book ID5 verification online
You can book a remote ID1 and ID5 verification appointment using the button below.